BETTER USER EXPERIENCE,
MANAGEMENT, AND INSIGHT.
Upgrading from BYOD to Zoom Rooms
BETTER USER EXPERIENCE, MANAGEMENT, AND INSIGHT. UPGRADING FROM BYOD TO ZOOM ROOMS
Introduction
Through our conversations with IT teams, we have discovered a recurring theme. Many organizations provision some or all of their meeting rooms with limited hardware
a display and basic plug-and-play conference camera. This setup requires employees to furnish their own computer
(usually a laptop) for meetings in those rooms. It also introduces complexity for employees. They must select the correct camera, speaker, and microphone, and if content sharing is required, they need the appropriate cable or dongle. It's not a seamless experience for the end user.
For IT Teams, managing the equipment in these basic meeting rooms is not simple it usually requires an IT tech to make the rounds and verify that everything is working correctly, or wait until someone notifies IT that a room is not working.
Finally, for remote participants, it's also not ideal. If the wrong in-room camera or microphone is selected, it can result in a meeting with poor video or audio quality.
Additionally, a single camera feed for a room of multiple individuals can leave remote participants feeling left out or isolated from the in-room conversation.
There is another way. In this article we explore the advantages of transitioning from bring your own device
(BYOD) to Zoom Rooms. We explain the monitoring and management benefits for IT teams, while enabling enduser experiences that are productive and equitable. Let's take a dive into the features and benefits of a Zoom Room.
What is a BYOD Room?
In BYOD rooms, the employee and their portable laptop play a central role in running the meeting. In these rooms,
the employee's laptop takes on the role of the meeting host and camera controller. By relying on the laptop, these rooms offer platform versatility (ie. Zoom, Microsoft Teams,
Google Meet, Webex), accommodating a diverse range of collaboration platforms beyond Zoom.
From a hardware perspective, BYOD rooms typically include the following: a television display; a conference room camera such as the Logitech MeetUp, Rally Bar, Rally
Bar Mini, or Rally Bar Huddle; a USB-C to USB-A cable for
camera control; and an HDMI cable for display extension or mirroring.
